Apply to Vend at Story Road Night Market – September 6 – 7 Online now

Apply to Vend at Story Road Night Market – September 6 – 7

Please read through the instructions below before applying to our sister company Moveable Feast’s Story Road Night Night Market on September 6 – 7, 2024.

Moveable Feast is proud to announce one of its newest flagship cultural night market events: Story Road Night Market. Located at San Jose’s Grand Century Mall’s Parking Lot, 1111 Story Road, San Jose, CA. Happening on three dates in 2024: 

• July 26-27
• September 6-7
• October 11-12

This application page is ONLY for the September 6 – 7 Story Road Night Market vendor spaces. For vendor inquiries for the October 11 – 12 event, please go here (https://www.sanjosemade.com/products/westside-feast-fest-2024?variant=45621711175897) or email [email protected].

ABOUT MVBL FEAST
Based in San José, CA and founded in 2011 as Moveable Feast–a street food festivals and food truck catering company – Moveable has since evolved into a full-stack events and experiences company featuring a diverse portfolio of food services and self-produced projects (along with its sister company San Jose Made). We are dedicated to the growth of small business entrepreneurs and to the culture and communities they serve. Moveable Feast have been producing night markets and partnering with local organizations since its inception from its longest running Thursday event series, Taylor Street Night Market (at Gordon Biersch Brewery) to managing the weekly Friday night series, Berryessa Night Market (at Garden at the Flea) inside the iconic San Jose Flea Market, Moveable Feast has provided a high quality events representative of the local communities for over a decade. Learn more about at MVBL.CO

Event Dates & Times

• Friday, September 6, 2024: 4 pm to 10 pm
• Saturday, September 7, 2024: 4 pm to 10 pm

Location:

• Grand Century Shopping Center, West Parking Lot, 1111 Story Road, San Jose, CA 95122 

Event Details: 

• Free admission to attend
• Dog friendly (dog must be leashed at all times during the event)
• All ages

Accessibility

• Accessibility parking is available within the on-site parking lot.
• Attendees with accessibility needs should proceed directly to the front entrance of the event, even if there is a line to enter. 

Parking

• Parking on-site at Grand Century Shopping Center is free. 

Instructions on How to Apply – PLEASE READ

To successfully submit your application, you must go through the online checkout process. Don’t worry about the pick-up / delivery method, just choose whatever. Since this is a digital vendor application, whichever option you choose will not matter.

Instructions

1. Fill out the form of this vendor application page. 
2. Select an option from Booth Type.
3. Click “Checkout” or click the shopping cart icon in the top-right corner.
4. To successfully submit your application, you must go through the online checkout process (i.e. paying for your booth). Don’t worry about the pick-up / delivery method, just choose whatever. Since this is a digital vendor application, whichever option you choose will not matter.
5. Our team will send you an admission notification (accepted / waitlisted / rejected) within the stated time (scroll down to the “Notification” section).

FAQ: “I successfully submitted my application and paid the fees. Does this mean I’m automatically confirmed to vend for the event date(s).”

• No. Submitting your application on our website and paying the fees associated with the application simply means that you’ve successfully applied to the event.
• Once we receive your application (and fees), our team will review your application. You will receive an admission notification (accepted / waitlisted / rejected) within the stated amount of time on the vendor application page. If your application is accepted, you’re all set. If your application is rejected, we will fully refund your fees. If your application is waitlisted, you will have the option of staying on the waitlist OR withdrawing your application and receiving a full refund of your fees. 
• What does Moveable Feast review? For every applicant, Moveable Feast will review your website (if any), Instagram (if any) and any additional content you shared with them about your work (photos, descriptions). Additionally, if you’ve done events with Moveable Feast before, they will take into consideration our past experiences with having you vend at their event(s). Please note that if you do NOT include a website our Instagram in your application, you should email them at [email protected] with photos of your work and a description of your work and your business. Without this content, they will be unable to review your application 
• Why do we jury applications? The goal of SJMADE and Moveable Feast jurying of applications is to ensure that the vendors who participate in our events are good fits for the event and, therefore, are positioned for success in both sales and customer engagement. If your application is not accepted, this does not mean we don’t like your work. It also does not mean that future applications from you will not be accepted. We have had many, many, many vendor applicants whose application was rejected for one event, go on to do many events with us beyond that. Additionally, we jury applications so that we can achieve a healthy balance to the diversity of product types offered at an event (i.e. not having too much of a product type represented at the event). 

Admissions Notification

• Applications will be reviewed on a rolling basis with acceptance / waitlist / rejection emails sent within five (5) business days of receiving the application.
• If your application is accepted, you’re all set. You’ll receive further instructions and information about vending in your application status notification email.
• If your application is waitlisted, you will have the option to remain on the waitlist OR withdraw from the waitlist and receive a full refund of your fee. Your waitlisted application notification will contain additional information to help guide you through the waitlist process. 
• If your application is rejected, you will receive a full refund of your fee.  

Any questions?

Email Moveable Feast at [email protected]. Make sure the subject line is “Story Road Night Market – September 6 – 7, 2024 – Vendor Inquiry: [INSERT YOUR BUSINESS NAME]”.

Notes for Vendors

• Application acceptance is NOT guaranteed for vendors whose applications were accepted for a previous SJMADE or Moveable Feast events. For each event each year, each application is juried by our application jury regardless of what happened with your application in previous years. 
• Booth assignments from previous events is not guaranteed upon acceptance for the October’s event (or subsequent events). Additionally, we do not take specific booth location requests.

Pricing

FOR COOKING FOOD BOOTHS / FOOD TRUCKS…

DO NOT USE THIS APPLICATION TO APPLY TO VEND AT THIS EVENT.

If you do are looking to have a cooking booth space (10’x20′) or space for your food truck, please contact our sister company Moveable Feast at [email protected]. Please include in the subject line “Story Road Night Market – September 6 – 7 , 2024 – [INSERT YOUR BUSINESS NAME]”.

The pricing for cooking booths and food truck spaces are as follows:

• Food Truck Space (with a valid Santa Clara County Permit): $400
• Food Truck Space (without a valid Santa Clara County Permit): $400 + either $191 (RC2 Temporary Food Facility Permit) or $244 (RC3  Temporary Food Facility Permit). The Health Department will determine whether you qualify for a RC2 Permit or a RC3 Permit. For more information, please review the website for Santa Clara County Health Temporary Food Facility Permits. 
• Cooking Booth Space: $400 + either $191 (RC2 Temporary Food Facility Permit) or $244 (RC3 Temporary Food Facility Permit). The Health Department will determine whether you qualify for a RC2 Permit or a RC3 Permit. For more information, please review the website for  Santa Clara County Health Temporary Food Facility Permits.

For all other vendor types, please use the application here on this page and consult the vendor information below. 

Vendor Type

• Non-Food/Drink Vendor – Full Booth (10’x10′) ($150). If you do not plan to sell food and/or drink items at the event, please select this option. Due to the venue’s unique layout, we are not offering a corner booth location option. 
• Non-Profit Booth – Full Booth (10’x10′) ($250). If you plan to use your space primarily for the promotion of your non-profit organization, please select this option. 
• Specialty Drink Vendor – Full Booth (10’x10′) ($486). If you plan to sell non-alcoholic beverages at the event, please select this option. This fee INCLUDES your $125 Santa Clara County Health RC1 Low Risk Temporary Food Facility Permit Fee. If what you sell requires a Temporary Food Facility Permit above the RC1 Low Risk permit, we will NOT accept your application to vend. To read more about Temporary Food Facility Permits, view the Santa Clara County’s page on them: https://cpd.sccgov.org/programs-and-services/temporary-events. If you have any questions about your products qualification for a RC1 Low Risk TFF Permit, please email Moveable Feast at [email protected]. NOTE: We are not permitting the sale or distribution of any alcoholic beverages or products at the event.
• Packaged Food Vendor – Full Booth (10’x10′) ($375). If you plan to sell packaged food products at the event, please select this option. This fee INCLUDES your $125 Santa Clara County Health RC1 Low Risk Temporary Food Facility Permit Fee. If what you sell requires a Temporary Food Facility Permit above the RC1 Low Risk permit, we will NOT accept your application to vend. To read more about Temporary Food Facility Permits, view the Santa Clara County’s page on them: https://cpd.sccgov.org/programs-and-services/temporary-events. If you have any questions about your products qualification for a RC1 Low Risk TFF Permit, please email Moveable Feast at [email protected]. NOTE: They are not permitting the sale or distribution of any alcoholic beverages or products at the event.
• Desserts & Snacks Vendor – Full Booth (10’x10′) ($486). If you plan to sell bake goods, desserts and/or snacks at the event, please select this option. This fee INCLUDES your $125 Santa Clara County Health RC1 Low Risk Temporary Food Facility Permit Fee. If what you sell requires a Temporary Food Facility Permit above the RC1 Low Risk permit, Moveable Feast will NOT accept your application to vend. To read more about Temporary Food Facility Permits, view the Santa Clara County’s page on them: https://cpd.sccgov.org/programs-and-services/temporary-events. If you have any questions about your products qualification for a RC1 Low Risk TFF Permit, please email Moveable Feast at [email protected]. 

If you’re a vendor who wants to share a booth with a vendor…

• Please use one of the Full Booth options described above to apply.
• When filling out the vendor application, you’ll be asked whether or not you plan to share your booth at the event.
• Once you click ‘Yes’, you’ll be prompted to include information about your boothmate (business name, name, preferred pronouns, email, website, Instagram, phone number, CA seller’s permit number, city where they’re based and any additional info). 
• Please make sure to include your preferred boothmate’s information otherwise we will not be able to consider them for the event. 

Notes: Any vendors who have NOT been officially accepted to vend at Story Road Night Market will not be allowed to vend at the event. Booths are non-transferable. If you decide to withdraw from the event, you will not be able to sell or transfer your booth to another vendor. If you sell your booth space to another vendor, both you and the vendor who bought the booth from you will be banned from all future San José Made events and Moveable Feast events.

Additional Vendor Details

• Tables & Chairs. Vendors will need to bring their own table(s) and chair(s) though there will be a rentals option for 8′ table, 6′ tables, table covers and chairs. A link will be shared in the application acceptance email.
• Canopies. Vendors will need to bring their own canopies / shade structures (e.g. umbrellas) as well as sufficient weight to weigh them down. If the fire marshal assesses your canopy weights to be insufficient, you will need to either find sufficient weights or be forced to take down your canopy until you do so. There will also be a rentals option for 10’x10′ canopies and canopy weights. A link will be shared in the application acceptance email.
• Electricity. Electricity is available for purchase for the event for $200. It includes up to (2) 20 amp circuits. Please email [email protected] before or by August. 16, 2024 if you would like to purchase electricity for this event. 
• Wifi. We recommend vendors use their mobile data to take transactions OR to use a mobile hotspot. Mobile wifi hotspots are available at the San Jose Public Library for free rentals (https://www.sjpl.org/hotspot-members/). 
• Security Overnight. You will be able to leave your booth setup overnight between Friday and Saturday. As always, Moveable Feast recommends taking home personal valuables and electronics. 

Refund Policy

• To withdraw your participation from the event, please email [email protected] and include your business name.
• If you withdraw from the event at least 4 weeks prior, you will receive a full refund on your booth fee (minus any TFF fees).
• If you withdraw from the event at least 2 weeks prior to the event, you will receive a 50% refund on your booth fee (minus any TFF fees).
• If you withdraw from the event less than 2 weeks prior, you will not be eligible for a refund on your booth fee.

Terms

• SAFETY: Participant will act with the highest regard for the safety of the attendees and other participants of the Event, and will adhere to all laws, policies, rules, and regulations applicable to the goods and/or activities of Participant, including obtaining all licenses, permits, and approvals that may be required to enable Participant to conduct its activities at the Event and fulfill its obligations under this Agreement.
• LIABILITY: Moveable Feast will not be responsible for any loss or damage to Participant’s property, injury to, or death of the Participant (or its agents, employees, and/or personnel), or Participant sales. Participant expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Participant, and hereby releases and waives any claims against San José Made related to such loss, damage, liability, injury, and/or destruction. 
• INSURANCE: Participant represents that it has, or will have at the time of the Event, appropriate insurance to cover liability for the types of activities Participant will conduct at the Event. Participant covenants to be fully responsible for any of its liabilities, actions, or omissions, and will indemnify, defend, and hold Moveable Feast (and its officers, employees, agents, vendors, affiliates, and representatives) harmless against any claims related to Participant’s liabilities, actions, or omissions.

Vendor Code of Conduct

• View Moveable Feast’s Code of Conduct for Story Road Night Market
• By applying to and being accepted to Moveable Feast’s events, each vendor is agreeing to adhere to the 2024 Vendor Code of Conduct.
• Moveable Feast is asking everyone to read this document before participating in any Moveable Feast events this year and to try their best to adhere to the following vendor code of conduct. Failure to do so may negatively affect the jurying of a vendor’s future applications to our events. Egregious flouting of the vendor code of conduct may result in a vendor’s removal from the event in question. 
• Moveable Feast will exhaust every opportunity to avoid these situations (because we love having yall at our events!) however as our events have grown, it’s become clear that we need to define our expectations for the participating vendors at our events and how they exist within an event’s community of vendors. If you believe you’ll be unable to adhere to this code of conduct, please let us know and we can discuss.