Apply for The San Antonio Festival 2024 Fashion

Apply for The San Antonio Festival 2024

MOMENT x SJSU is collaborating on an art & shopping activation in Downtown San José with the first-ever The San Antonio Festival. Come for a local shopping while reimagining the Paseo between 1st and 2nd Street through an artistic experience. Enjoy the urban culture exhibitions and find out about local associations looking to enhance and support small businesses. Learn from local experts on how to transform an empty storefront into a community space on the Paseo. 

Experiencing The San Antonio Festival, where SJSU members, entrepreneurs and local associations will come together to make a real change. 

Event Dates & Times

• Saturday, November 23, 2024: 10 AM to 5 PM

Location:

• Paseo de San Antonio between 1st and 2nd Street in Downtown San José. 

Event Details:

This event is free admission to attend. Outdoor event. Pet friendly. All ages.

Accessibility

Event is accessible from 1st and 2nd Street through the sidewalk. Attendees with accessibility needs should proceed directly to the front entrance of the event, even if there is a line. 

Parking & Transportation:

At MOMENT Paseo: Nearby paid parking is available at the Central Place Lot by ACE. Visit on-site signage for the most updated information. More parking available at the ParkSJ 2nd & San Carlos Street Garage (2 min walk). First 90 minutes free at any ParkSJ lot (except on days of Sharks games and special events).

There is also a VTA Light Rail Station access throughout downtown San José. Get off at stations “Paseo de San Antonio” station for MOMENT Paseo (1 minute walk). Plan your light rail trip to the event here: https://www.vta.org/trip-planner

Event Details: 

• Free Admission. All ages. Outdoors. Pets allowed on a leash.

Accessibility: 

• MOMENT Paseo. Accessibility parking is available on 3rd Street, 4th Street, ACE Parking, and Colonnade Garage.

Instructions on How to RSVP to Vend – PLEASE READ

To confirm a vendor spot at The San Antonio Festival event, a deposit is required. This deposit secures your participation and ensures that your spot is reserved. If all criteria is met, the vendor deposit will be refunded at the conclusion of the event. The vendor deposit guarantees your commitment to the event, allowing us to provide a well-organized and vibrant marketplace for all attendees.

If all criteria are met, the deposit will be returned to the vendor. The criteria include:

1. Arriving on time for the event.
2. Vending for the entire duration of the event.
3. Adhering to the vendor code of conduct.

To successfully submit your application, you must go through the online checkout process. Don’t worry about the pick-up / delivery method, just choose whatever. Since this is a digital vendor application, whichever option you choose will not matter.

Instructions

1. Fill out the form of this vendor application page. 
2. Limit quantity to one per application. Additional applications and deposits submitted will be automatically refunded.
3. Select the date that you were invited to. If you apply for a date that you were not invited to, we will automatically refund your application and request you select the correct date. 
4. Click “Checkout” or click the shopping cart icon in the top-right corner.
5. To successfully submit your application, you must go through the online checkout process (i.e. paying for your booth). Don’t worry about the pick-up / delivery method, just choose whatever. Since this is a digital vendor application, whichever option you choose will not matter.
6. Our team will send you a final information notification five days prior to the event. 

FAQ: “I successfully completed my application and paid the deposit fees. Am I confirmed for the event?.”

• Yes. If you received a formal invitational email from us, submitting your application on our website and paying the fees associated with the application means that you are confirmed for the event. The San Antonio Festival is INVITE-ONLY which means only invited vendors have access to this application. 
• How did we choose which vendors to invite? For every vendor, we will review your website (if any), Instagram (if any) and any additional content about your work (photos, descriptions). Additionally, if you’ve done events with us before, we will take into consideration our past experiences with having you vend at our event(s). Based on our review, we determine if a vendor fits within our event theme. Our MOMENT DTSJ events have an emphasis on independent artists, creative small businesses, and local makers. Specifically, we are looking for artists who are interested in doing a SJMADE event, but does not have the budget for our flagship craft fairs. Because we do not collect vendor fees (just a deposit), we hope to lower the barrier of entry for creative small businesses.
• Why do we jury applications? Our goal in jurying applications is to ensure that the vendors who participate in our events are good fits for the event and, therefore, are positioned for success in both sales and customer engagement. If you’re not invited, this does not mean we don’t like your work. It also does not mean that future applications from you will not be accepted. We have had many, many, many vendor applicants whose application was rejected for one event, go on to do many events with us beyond that. Additionally, we jury applications so that we can achieve a healthy balance to the diversity of product types offered at an event (i.e. not having too much of a product type represented at the event). 

Any questions?

Email us at [email protected]. Make sure the subject line is “MOMENT The San Antonio Festival – Vendor Inquiry: [INSERT YOUR BUSINESS NAME]”.

Notes for Vendors

• Booth assignments from previous events is not guaranteed upon acceptance for this year’s event (or subsequent years’ events). Additionally, we do not take booth assignments requests. 

Booth Type Options

• Full Table – (8’x6′).
• If you’re a vendor who already knows with whom you want to share a booth with… Please respond to the original invite email or email us at [email protected] for us to consider your potential booth mate. If approved, we will share with them this vendor application directly to confirm their spot. Each individual vendor needs to complete their own application and submit their own deposit to be confirmed for the event.

Admissions Notification

• The Vendor Deposit Deadline is one week prior to event date. All deposits submitted before this date will receive their final info email five days prior to the event. Your invitation and deposit confirmation will be your confirmation for this event. 
• If you are no longer able to attend due to extenuating circumstances or would like to withdraw from the event, please notify us at [email protected] immediately. 

Notes for Vendors

• Invitations are NOT guaranteed for vendors whose applications were accepted for a previous SJMADE or MOMENT events. For each event, each business is juried by our internal team regardless of what happened with your application in previous years. 
• Booth assignments from previous years is not guaranteed upon acceptance for this year’s event (or subsequent years’ events). Additionally, we do not take specific booth location requests.

Deposit Pricing

• All vendors (10’x10′, 8’x6′, or shared booth). A $50 deposit will be required regardless of booth size.

Additional Vendor Details

• Tables & Chairs. Vendors will need to bring their own table(s), chair(s), and canopy(s) if applicable.

Refund Policy

• To withdraw your participation from The San Antonio Festival, please email [email protected] and include your business name, full name and, if possible, order number. 
• If you withdraw from the event anytime on or before November 22, 2024, you will receive a full refund on your deposit.
• If you withdraw from the event anytime on November 23, 2024 or fail to meet vending criteria, you will not be eligible any refund on your deposit.

Terms

• SAFETY: Participant will act with the highest regard for the safety of the attendees and other participants of the Event, and will adhere to all laws, policies, rules, and regulations applicable to the goods and/or activities of Participant, including obtaining all licenses, permits, and approvals that may be required to enable Participant to conduct its activities at the Event and fulfill its obligations under this Agreement.
• LIABILITY: MOMENT will not be responsible for any loss or damage to Participant’s property, injury to, or death of the Participant (or its agents, employees, and/or personnel), or Participant sales. Participant expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Participant, and hereby releases and waives any claims against MOMENT related to such loss, damage, liability, injury, and/or destruction.
• INSURANCE: Participant represents that it has, or will have at the time of the Event, appropriate insurance to cover liability for the types of activities Participant will conduct at the Event. Participant covenants to be fully responsible for any of its liabilities, actions, or omissions, and will indemnify, defend, and hold MOMENT (and its officers, employees, agents, vendors, affiliates, and representatives) harmless against any claims related to Participant’s liabilities, actions, or omissions.

Vendor Code of Conduct

• View the 2024 Vendor Code of Conduct. By applying to and being accepted to our events, each vendor is agreeing to adhere to the 2024 Vendor Code of Conduct.
• We are asking everyone to read this document before participating in any MOMENT events this year and to try their best to adhere to the following vendor code of conduct. Failure to do so may negatively affect the jurying of a vendor’s future applications to our events. Egregious flouting of the vendor code of conduct may result in a vendor’s removal from the event in question.
• We will exhaust every opportunity to avoid these situations (because we love having y’all at our events!) however as our events have grown, it’s become clear that we need to define our expectations for the participating vendors at our events and how they exist within an event’s community of vendors. If you believe you’ll be unable to adhere to this code of conduct, please let us know and we can discuss.

Scam Alert

Please feel free to share with any of your fellow vendors or vendor communities. We have seen a reported increase of instances on Facebook and Instagram of people attempting to scam prospective vendors by purporting to be “selling” the last few vendor spaces for our previous events (MOMENT Sidewalk Shops 2024, SJMADE Fest 2024, SJMADE Summer Fair 2024,).

In many of these cases, the scammer asks for payment via PayPal, Venmo, Zelle or some other form of digital payment after filling out a Google Form. Please note that these people (i.e. the scammers) are not associated with MOMENT or San José Made in any way.

We never sell vendor spaces through social media direct messages or even text messages for that matter. We only sell vendor spaces through our official website (sanjosemade.com).

If you ever encounter communication online from a non-MOMENT or non-SJMADE account purporting to be associated with MOMENT or SJMADE, please feel free to contact us at either [email protected] or [email protected]. We would be happy to verify for you whether or not the communication you’ve received has officially come from us.

Please note that we cannot honor any vendor booth spaces that were purchased through channels that were not ours.